Università degli Studi dell'Insubria

INFORMATION FOR NON EU EXCHANGE STUDENTS AND RESEARCHERS

All non EU citizens intending to enter Italy must provide the documentation required to justify the reasons and duration of their stay as well as, in some prescribed cases, the availability of adequate economic means and lodging. In most cases a Visa is needed, You can apply for an entry Visa at the Italian Diplomatic and Consular Representatives (i.e. Embassies or Consulates) in your country. When in Italy, non EU citizens intending to stay more than 3 months must apply for a Stay Permit (Permesso di Soggiorno)

VISA

Exchange students as well as researchers normally have scholarships or grants that can be issued by home or host universities, by governments or by international organizations. In such case the kind of Visa to apply for is a VISA FOR STUDY – STUDY GRANTS. In order to obtain such Visa, the following documents are required:

1. visa application form
2. recent passport-size photo
3. passport or travel document valid for at least three months after visa expiry date
4. proof of having been awarded a study grant by the Italian government, recognized foundations or cultural institutes, international organizations, foreign governments or universities. If you have been awarded with a study or research grant by the University of Insubria, the International Relations Office will provide you with a grant letter stating the amount of the scholarship and the duration of your study or research period. If you have been awarded with a study or research grant by organizations other than the University of Insubria, the International Relations Office will provide you with an acceptance letter stating the duration of your study or research period. If you are an Erasmus student, the International Relations Office will provide you with an acceptance letter stating the duration of your stay in Varese/Como period. If your scholarship doesn’t satisfy the minimum required amount (€350,57 per month), further economic resources can be demonstrated by:
5. • proof of personal or family resources
   • bank or insurance warranty or equivalent credit document (bank letter of credit applicable in Italy) or traveller’s cheques or other documentation proving the availability of sources of income in Italy (by means of bank transfer or deposit from abroad)
6. declaration of the availability in Italy of appropriate lodgings as well as the funds necessary for repatriation, possibly to be demonstrated in the form of a return airline ticket. If you have been awarded a study or research grant by the University of Insubria or by other organizations or if you are an Erasmus Student the International Relations Office can book a room in one of the students houses in Varese or Como; in the above mentioned grant or acceptance letters we will declare that you will reside in one of such student houses.
7. insurance coverage for medical treatment and/or hospitalisation, to be demonstrated by means of:
8. • Consular declaration attesting to the applicant’s right to healthcare in the presence of specific agreements between Italy and the applicant’s country of origin;
   • or
   • foreign insurance policy.

Further information about Visas and where to apply for it, can be found @: www.esteri.it

STAY PERMIT (Permesso di Soggiorno)

If you are a non-EU citizen and your exchange period or your research scholarship period exceeds 3 months, you must apply for a stay permit within 8 days from the date of your arrival in Italy. Exchange students must apply for a stay permit for STUDY REASONS; Researchers must apply for a stay permit for SCIENTIFIC RESEARCH. In both cases the required documents are:

1. The application form, available at the post offices in the “Stay Permit application Kit”; The International Relations Office will assist you;
2. Your valid passport or any other equivalent travel document bearing an entry visa;
3. A photocopy of all the pages of your passport or another valid travel document bearing an entry visa;
4. 4 recent and identical passport-size photographs;
5. A €14.62 electronic revenue stamp;
6. Documents supporting your request for the kind of stay permit you are applying for:
7. • If you are a Researcher awarded with a research scholarship by the University of Insubria: the above mentioned (in the Visa section) grant letter stating the amount and the duration of your scholarship, provided by the International Relations Office;
   • If you are a Researcher awarded with a grants by bodies other than University of Insubria: a document issued by the awarding body stating the amount and the duration of the grant; the above mentioned (in the Visa section) acceptance letter stating the duration of your research period, provided by the International Relations Office;
   • If you are an exchange student: the above mentioned (in the Visa section) acceptance letter stating the duration of your study period, provided by the International Relations Office.

The International Relations Office will assist you in filling the application form and preparing the “Stay Permit application Kit” with all the required annexes. When completed, the kit must be sent by insured mail at a post office. The costs related to the stay permit applications are: €14.62 for the electronic revenue stamp; € 27,50 fee for permits exceeding 90 days; € 30 for the insured mail.

Further information about Visas and where to apply for it, can be found @: www.poliziadistato.it

FURTHER DOCUMENTS

Tax Code (Codice Fiscale):

It is not necessary to have a tax code but it can be very useful. If you have been awarded a study or research grant by the University of Insubria you will be required by our accounting service (the office paying your scholarship) to have a tax code. A tax code can be required also for opening a bank account or for buying an Italian SIM Card for your mobile phone. In order to apply for a tax code you must have an Italian Visa valid in all the Schengen nations (that is what is normally issued by Italian Embassies and Consulates). Such application can be made using the form , duly filled and signed, at the Tax Offices “Agenzia delle Entrate” in:

Varese, Agenzia delle Entrate, Via Frattini 1, tel: 0332-298411

Como, Agenzia delle Entrate, Viale Cavallotti 6, tel: 031-33781.

The International Relations Office can assist you in filling such form and in the application procedure. The International Relations Office will assist you as well for opening a bank account.

Third Party and Accident Insurance

If you are a Researcher awarded with a research scholarship by the University of Insubria or an exchange student in the Medical field you will be required to have an Insurance covering third party and against accidents. You can have your own Insurance contract signed in your country provided that it has the following maximum coverage:

Against accidents

• € 600.000,00 in case of death
• € 700.000,00 in case of permanent disability
• € 300.000,00 in case of permanent disability caused by illness
• € 40.000,00 for medical care
• € 50,00 per day for temporary disability

Third party damages:

• € 1.000.000,00 in case of death

You can also undersign an insurance contract at the University of Insubria Contracts Office by filling this form . The insurance fees are:

• €95,00 for six months
• €180,00 for a year

The insurance fees can be paid in every bank with a money transfer to the University account; in order to activate the insurance, the payment receipt and the above mentioned form have to be forwarded to the University of Insubria Contracts Office. The International Relations Office can assist you in filling the form and making the payment.


Health Insurance

For non EU researchers and students there are no official treaties ruling health care apart from national legislation. If this is your case, you must take out an International Health Insurance which covers costs related to medical treatment and admission to an Italian hospital. An insurance policy is compulsory if you apply for a stay permit. You can also get this insurance in Italy. This kind of insurance costs € 150 for a period of 12 months, independently of your real period of stay. You can apply for the Italian Health Insurance at:

• Ufficio Assistenza per l’estero VARESE Azienda Sanitaria Locale (ASL) Viale Monte Rosa, 28 (the office is open from 8.30 am to 12.00 from Monday to Friday)
• COMO Azienda Sanitaria Locale (ASL) Via Croce Rossa 1 (the office is open from 8.30 am to 12.00 from Monday to Friday)

The International Relations Office can assist you in the application procedure for the Italian health care service.

If you belong to non EU nationals and if you haven’t already obtained your Stay Permit, while travelling in and out of Italy (except for the first time and after completion of your study/research) make sure that you fly to and back from Italy and not any other Schengen countries. It reduces the documentation and hassles you might deal with in EU borders